Description

The Compliance Coordinator is responsible for ensuring City Care’s programs maintain compliance with grant requirements, regulatory guidelines, and internal policies. This role provides critical support across all programs by monitoring compliancemetrics and grant expenditures, managing grant documentation and invoicing, and facilitating reporting processes. The Compliance Coordinator will work closely with program staff, finance, development, and leadership to establish strong compliance practices from the outset of each opportunity.

Requirements

Data & Financial Oversight

• Maintain access to program dashboards, QuickBooks Online, and HR software to track financial and payroll compliance related to grant-funded positions.
• Review timecards, payroll reports, and supporting documentation to ensure payroll expenses align with grant requirements and invoicing standards.
• Review and analyze Homeless Management Information System (HMIS) Annual Performance Reports (APR) to ensure compliance with grant requirements.
• Assist in the development of grant proposals by providing financial data and reports.

Grant Compliance & Reporting

• Set up the agency for success at the start of each grant by implementing compliance frameworks and ensuring all documentation and reporting structures are in place.
• Coordinate with Human Resources to communicate grant allocations and funding periods for payroll setup as grants begin, change, and end.
• Work with program managers, development team, finance, and HR staff to align program and payroll spending with grant guidelines and monitor expenses for allowable uses of grant funds.
• Ensure timely and accurate submission of required reports to funders and regulatory agencies.
• Conduct periodic reviews to ensure grant data accuracy, completion, and compliance.
• Maintain internal controls to safeguard grant funds and ensure adherence to grant regulations and reporting requirements, including proper documentation and record keeping.
• Prepare and submit timely and accurate grant invoices and required reports to funders and regulatory agencies.